Fighting Email Spam

Filters on an Email Server

It's important as a business to minimize the amount of spam e-mail received by workers. All it does is waste virtual space, as well as your time. It's hard to combat e-mail spam because spammers are becoming innovative when preparing to mislead others. There are multiple ways to get a hold of even a corporate e-mail address and just start sending spam messages, but there is a solution. There are plenty of ways reduce the number of spam e-mail messages received.

Most e-mail services will allow you to implement a spam filter. A spam filter is a tool used to filter out those messages from unknown or suspicious senders. Sometimes spam filters may not catch a spam e-mail, since it may appear credible or be from a source that has yet to be associated with spam. Marking an e-mail as spam will in turn also filter e-mails from that sender. Since the implementation of spam filters, most services have the tendency to automatically sort spam from regular mail, but there tends to be different levels of filtering that can be applied. A strict spam filter may filter all e-mail messages from unknown sources, which may deter important e-mails from being received. Some spam filters will prevent e-mails from even getting into the junk mail filter, so when expecting an e-mail from someone who may be filtered as spam, the best practice is to add that e-mail address to a contact list. The contact list typically identifies senders as safe and also makes it convenient to send an e-mail to frequently used contacts. Locating how to add an e-mail address to this list will depend upon the program used. There may also be different names for it, such as the address book.

Another useful way to battle spam is to simply report any spam e-mails you receive. By doing this you are alerting the e-mail services administrators regarding which e-mail addresses are sending spam. Not only does this cut down on the list of future spammers, but it will automatically export the e-mail to the junk mail folder. When it comes to immediate filtering, there are plenty of different e-mail servers that have a "database" of spam e-mails (such as sendmail, Postfix, Exim). Although spammers create new e-mails every day, these servers are able to catch them quickly, as well as efficiently. When you think about it, most of these databases wouldn't be so large without people reporting spam they receive. Preventing spam from entering the inbox will boost productivity by employees only receiving messages relevant to the business. It will also avoid any potential viruses that may be concealed in a link.